July 23, 2015
FY15 Deadlines for Ordering the Natural Resources Management Uniform
For: All Natural Resources Management (NRM) employees who are authorized to wear the NRM/Park Ranger Uniform

The FY15 NRM Uniform Program ordering deadlines have just been posted.

24 July 2015: Last day that Made-to-Measure and Non-Standard-sized items can be ordered. (Non-Standard items are those outside the sizing charts in the catalog or on the contractor's web-site). Note that the deadline is this Friday.

4 September 2015: Last day to order standard-sized uniform items. The contractor's web-site www.vfsolutions.com/lma will not accept any orders after 6:00 p.m. EST on this date. Please order your uniforms as soon as possible.

Everyone: Please share this information with all NRM uniformed employees and those involved in the Uniform Allowance Authorization process. To ensure that everyone gets their uniform prior to FY15 close-out, please encourage employees to order now.

For: District Uniform Program Coordinators/NRM Uniform Program Committee

14 August 2015: Last day that any Uniform Allowance Authorization (UAA) information can be created or modified. The government web-site https://ea.nps.gov will not be available at COB on this date. This date has been designated to ensure enough time for account reconciliation for FY15.

Note: Do not "Set Employee Inactive" (Retired, Terminate, Deceased, or Duplicate-delete) if the employee has spent any of his/her FY15 allowance prior to 14 August 2015 or if the employee plans on spending the allowance by 4 September 2015. To find out if an employee has spent the allowance, contact VF Customer Service at 1-800-448-7968.

14 September 2015 - 2 October 2015: This is the FY16 preparation period. It is an extremely important time frame. All permanent employee allowances must be verified during this period. The UAA of any employee who has relocated or left employment must be modified to reflect accurate conditions for the upcoming FY. For temporary personnel still employed into the new FY, this is the time to reactive their UAA for FY16. This is also the time when you can "Set Employee Inactive" (Retired, Terminate, Deceased, or Duplicate-delete).

Here are several reminders when creating UAAs:

- Termination Dates: Do not put any date in the termination block, unless you intend to terminate the employee the day you are entering the data. The computer reads any date entered as an immediate termination. This means that the employee cannot order uniforms and any items already in the system will be immediately stopped. All backorders will also be cancelled in this circumstance.

- Duplicate Records: These have occurred for various reasons, but probably the most frequent has been as a result of an error on the initial creation of the UAA. If you make a mistake as you create the UAA, do not create a second UAA. Before creating an account always search under ALL DIVISIONS, ALL DISTIRICTS, ALL ORG CODES, IS UNIFORMED -- EITHER and EMPLOYEE STATUS -- ALL categories and then enter the employee name. If any records are in the system this should retrieve them. If the individual is in the records and must be relocated across Division lines, contact you Division Uniform Committee Representative.

- Frequently Asked Questions: As a reminder to all, if you have questions concerning UAAs, remember to use the information provided on the web-site. A user manual is available at the UAA location and is recommended for all that utilize this program.

Thanks
Steve Austin, Natural Resources Manager

Back to E-mails and Memos