July 20, 2012
Last Dates to Order NRM Uniforms for FY12 (31 Aug - standard sizes; 20 July - non-standard sizes)
Please share the information contained in this memorandum with all Natural Resources Management (NRM) uniform wearers and with personnel involved in the Uniform Allowance Authorization (UAA) process. To ensure that everyone obtains their uniform items prior to close-out please encourage employees to order now.
Year-End Close Out Procedures and Ordering Deadline Dates:
July 20, 2012: Last date that Made-to-Measure and non-standard items can be ordered (non-standard items are those outside the sizing charts in the catalog or on the contractor's web-site).
August 10, 2012: Last date that any UAA information can be created or modified. The government web-site https://ea.nps.gov will not be available at COB this date. This date has been designated to ensure enough time for account reconciliation for FY12.
August 31, 2012: Last day to order standard-sized uniform items. The contractor's web-site www.vfsolutions.com/lma will not accept any orders after 6:00 p.m. EST this date.
The UAA system will be replaced by a new system at the end of fiscal year 2012. Information on the transition to the new system will be shared at a later date.
Reminders When Creating UAAs:
Duplicate Records: These have occurred for various reasons, but probably the most frequent has been as a result of an error on the initial creation of the UAA. If you make a mistake as you create the UAA, do not create a second UAA. Nearly everything can be changed or corrected by using the Create/Modify button.
Termination Dates: Do not put any date in the termination block, unless you intend to terminate the employee the day you are entering the data. The computer reads any date entered as an immediate termination. This means that the employee cannot order uniforms and any items already in the system will be immediately stopped. All backorders will also be cancelled in this circumstance.
Uniform Allowances: Please remember that except for maternity uniforms, the total annual allowance for any employee cannot exceed $600. Any request to exceed this policy must be approved by the appropriate Regional Coordinator or the Committee Chair.
Frequently Asked Questions: As a reminder to all, if you have questions concerning UAAs, remember to use the information provided on the web-site. A user manual is available at that location and is recommended for all that utilize this program.
Please order now to avoid lengthy backorders into the next fiscal year. I appreciate everyone's support and understanding during the first year of our five year contract with VF Imagewear. VF continues to praise our agency for the high level of professionalism and courtesy exemplified by all our team members - a message that I've heard repeatedly for many years - Thanks!
Stephen Austin, Natural Resources Manager Senior Policy Advisor for Park Ranger Activities Operation/Natural Resources Management HQUSACE
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