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Contributions Program Policy & Procedures

Policy & Procedures

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    Engineer Pamphlets

    • EP 1130-2-500, dated 27 December 1996 revised 1 June 2006
      Project Operations - Partners and Support (Work Management Guidance and Procedures)

    • EP 1130-2-550
      • Chapter 3, Project Master Plans and Operational Management Plans

    Engineer Regulations

    • ER 1130-2-500, dated 27 December 1996 revised 1 June 2006
      Project Operations - Partners and Support (Work Management Guidance and Policies)
        This regulation establishes the policy for the management of operation and maintenance activities of U.S. Army Corps of Engineers (USACE) personnel performing civil works functions related to flood control, navigation, dredging, hydroelectric power generation, environmental stewardship, and recreation services at water resource, waterway, and other USACE projects.

    • ER 37-1-30, dated 9/30/02
      Financial Administration - Accounting and Reporting
        This regulation establishes the framework for financial management within the Corps of Engineers. It supersedes ER 37-2-10 Chapter 4, Accounts Receivable and Collection Procedures, referenced in the Contributions, Fundraising, and Recognition Reference Guide of October 2008.

    • ER 700-1-1, dated 2 October 2000
      Logistics - USACE Supply Policies and Procedures
        Prior coordination with Logistics Management should occur before contributed personal property is accepted. Personal property is property of any kind except lands and improvements that are permanently attached and ordinarily regarded as real estate. Recording, accounting, and management of property items will be in accordance with ER 700-1-1.

    Public Laws (P.L.)

    • 33 USC 2325, WRDA 1992, Sec 203 , Voluntary Contributions for Environmental and Recreation Projects, October 31, 1992
      Voluntary Contributions for Environmental and Recreation Projects.
      (a) Acceptance.--In connection with carrying out a water resources project for environmental protection and restoration or a water resources project for recreation, the Secretary is authorized to accept contributions of cash, funds, materials, and services from persons, including governmental entities but excluding the project sponsor.

    Policy Memos


    • 02/01/17 Civilian Inmate Labor Policy Memo
      Enclosed is a policy memo that clarifies procedures for acceptance of civilian inmate labor services at all USACE Civil Works project. Former policy included the civilian labor inmate program under the Volunteer Program. Upon review by Army General Counsel, it was determined that USACE entities will now utilize the authority provided under 18 USC4125(a) to accept civilian inmate labor services from Federal Corrections facilities, and will utilize the USACE contributions authority provided under 33 USC 2325, Section 203 to accept Civilian inmate labor services from State and local corrections facilities. Acceptance of civilian inmate labor, whether from federal or non-federal corrections facilities and regardless of the applicable statutory authority, must comply with the procedures and requirements defined in this memo.

      Please distribute this to Division, District and project staff who may be using or considering use of civilian inmate labor. The Point of Contact for this policy memo is Ms. Heather Burke, National Partnership Program Manager,

      Mary J. Coulombe
      Chief, Natural Resources Management

    • 04/09/12 Contributed Funds Implementation Guidance
      Please see attached memo: "Implementation Guidance for Section 111 of the FY12 Energy and Water Development Appropriations Act, Contributed Funds"

      1. PLEASE NOTE: This new guidance DOES NOT CHANGE HOW WE ACCEPT OR PROCESS CONTRIBUTIONS within the NRM program pursuant to sections 203 (33 USC 2325) and 225 (33 USC 2328) of WRDA 1992 for environmental, recreation and natural resource management. This is clearly stated in paragraph 3.b of the memo. It only pertains to contributed funds for other project purposes such as navigation, hydropower, flood risk management, planning studies, or the Continuing Authorities (CAP) Program.

      2. This memo outlines amendments to the contributed funds authority from 33 U.S.C. 701h which expands the authority to accept voluntary contributed funds from States and political subdivisions to include all water resource development project purposes and covers all phases of a project from study and design through construction and O&M. The previous authority only allowed contributions for flood control or environmental restoration work that would provide additional storage capacity for water supply or conservation storage.

      3. Section 111 also adds a new requirement of notification to the House and Senate Appropriations Committees, Subcommittees on Energy and Water Development prior to the initiation of negotiations for the acceptance of contributed funds.

      NOTE: There is not a similar Congressional notification requirement for the acceptance of funds under section 203 or section 225 of WRDA 1992. We will continue to accept contributions for recreation and environmental stewardship programs without requiring Congressional notification.

      Heather Burke

    • 12/12/11 Contributions & Donor Recognition Plans; Clarification of Construction Services as Contributions
      As a follow-up to the 2008 "Contributions, Fundraising, and Recognition Reference Guide," the Partnership Advisory Committee has developed a sample template which can be used to develop project-level or district-level Contributions and Donor Recognition Plans. This sample plan has been reviewed and approved for use by HQUSACE Resource Management and Office of Counsel (see attached 12 October 2011 memo from OC). Further discussions between Operations, RM, RE, and OC led to the need for clarification on the issue of acceptance of "construction" services as a contribution. This resulted in the attached 21 November 2011 memo from OC and subsequent MFR from CECW-CO. The memos and sample plan will be posted on the NRM Gateway Contributions Program webpage:

      The PAC team developed this sample to assist districts or projects that do not already have a plan in place. Projects/districts that already have a plan do not need to create a new version, unless there is an obvious conflict with Counsel's opinion. This is purely a tool to help with development; it is not a mandatory format, nor does it have to be copied word for word. In fact, each location that elects to use this sample should amend certain sections of the document to match their processes.

      ER 1130-2-500, Chapter 11-2, (5)h. states "Each location that collects contributions shall have a contributions plan that describes the work that will be accomplished with any potential contributions." It is our goal that all districts shall have a Contributions and Recognition Plan in place by the end of this FY. To streamline the process, a district may select to develop one plan for all projects within the district, instead of each individual project developing a plan. This will meet the intent of the regulation and bring projects into compliance.

      We would like to keep track of which projects/districts are in compliance with this ER. Please send your complete approved plans to Ms. Heather Burke as they are developed and she will post them on the Gateway with the others. As of today, we are only aware of two districts and 4 projects with Contributions Plans in place. Existing district and project-level plans are posted on the NRM Gateway at:

      If you have questions, please feel free to contact Ms. Burke or your Division PAC team member (Titus Hardiman-SWD, Allen Gwinn-NAD, Chad Eller-SAD, Chris Rapenchuk-LRD, Joel Miller-SPD, Jamie Gyolai-MVD, Alana Mesenbrink-NWD).

      Thanks all.
      Michael G. Ensch, SES

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