December 22, 2008
Annual Pass and National Water Safety Product Updates
The following should provide you with updates on the annual pass and water safety products
availability. Even though we strive each year to get these items to you in a timely manner, it
seems that we continue to experience delays. This year, the changes in ACE-IT processes had
a definite effect. The good news is that we are making progress and products will be coming
to you shortly.
ANNUAL PASSES: The passes are due to be delivered to the Publications
Depot on 22 or 23 December. The Depot staff has been alerted to be ready to start
distribution immediately upon receipt of the forms. HOWEVER, we are still waiting on ACE-IT
to provide us a list of their newly designated Accountable Forms personnel in all districts as
the old list is now obsolete. Without that information, we cannot get the passes to you. If you
know who the designated person is in your district (please verify names before forwarding),
please provide me with that information ASAP - that would enable me to at least get your
forms sent in the event that the ACE-IT generated list doesn't arrive by that date. I have tried
to get permission to send these directly to our NRM field offices, but have been advised that
they MUST go through the district accountable forms person. The distribution list should
contain: office symbols, phone numbers, POC names and full street address, this will prevent
delays in the shipping, delivering and receiving process, or you can provide me with the POC
names and phone numbers and we will get the address from them by contacting them by
phone for their mailing address.
NEW HANGTAGS: We are still waiting on the expected
delivery date of the new hangtags, which are being printed by a separate contractor. The
previous version of hangtag becomes obsolete in the '09 season; however they can still be
used while waiting on the new version hangtag if the line "Pass is valid for one year from
above issue date" is doctored to remove the word "above". The new annual pass will have a
'10' expiration year tag so that the hangtags actually depict expiration month and year, versus
the issue date used in previous years. See sample "Sample Old Hangtag"; the new version of hangtag is illustrated in the "
Revised Hangtag" file.
WATER SAFETY PRODUCTS: Some time ago, I asked the division reps on the national
water safety team to let their field Corps customers know that water safety catalog products
were also held up. In addition to the printing delays, we've temporarily lost our catalog
ordering system while we're transitioning it to the Gateway. Products should become
available, along with the catalog, sometime shortly after the New Year. We'll be sending out a
notice once all that is in place.
I'm available to answer any questions you might have on
these issues. Please don't hesitate to contact me.
Lynda Nutt
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